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|Sponsors and Exhibitors– 2020 World Magnesium Conference|
About This Conference
Join us as we kick off the 2020 International Magnesium Association (IMA) World Magnesium Conference in Fukuoka, Japan! IMA’s annual conference offers one-of-a-kind networking opportunities, educational collaborations and unique sessions tailored exclusively for those in the magnesium industry! This annual event provides organizations and individuals the unique opportunity to showcase their services to the largest audience of in-house magnesium professionals in the industry. With nearly 200 forward thinking influential leaders in attendance last year, IMA expects to exceed those numbers in Fukuoka. We will do a bilingual presentation conference (Chinese and English) with translating services available for the technical sessions. Don’t miss the best opportunity for new business, new connections and new learning. Register to Exhibit and Sponsor today!
27 March: Deadline for ads and sponsorship listings to be included in the onsite conference program
Exhibitor Move in
Wednesday, 13 May: 16:00 – 18:00
Exhibit Hall Open
Thursday, 14 May: 7:00 – 16:30
*Exhibit Hall schedule subject to change
Exhibit Hall Move Out
Friday, 15 May: 15:30 – 17:00
Exhibitors are required to remain set up until the tear-down time of 15:30. Exhibitors found not in compliance will be fined an Early Departure Fee of$500 USD.
Assignment of Space
IMA will make final assignment of booth space considering when registration was received. Exhibit space is available on a first-come, first-served basis.
A registration confirmation will be emailed to your company’s contact upon receipt. Your booth assignment will be emailed to your designated company contact in mid to late March. A final confirmation with important onsite information will be sent to all exhibitor representatives at that time.
Exhibit space is available on a first-come, first served basis. Exhibit and sponsorship registration can be done online or with paper registration. The deadline for ad inclusion in the onsite conference program is 27 March 2020.
Hilton Fukuoka Sea Hawk
An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes:
*Registration excludes Monday’s President’s Reception and Closing Reception. These can be purchased at a nominal fee.
PLEASE NOTE: This is an application to exhibit. All exhibitor applications are subject to review and approval by IMA. Moreover, we reserve the right to deny exhibitor privileges to any applicant.
Contributions or gifts to IMA are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor.
Exhibit Space Specifications
All 8 x 10 ft (2.44 x 3.05 m) booths include:
**Only one additional representative may be purchased per double/single exhibit; excludes President’s Reception, access to sessions and Closing Reception.
Registering Your Company Representatives
No refunds will be provided for representative registrations. Representative registration covers two days of the exhibit hall. Switch-outs for single days, half days, or less time will not be allowed.
Written cancellation notice must be received via fax, mail, or email by 2 March 2020, to receive a 50% refund. No refunds will be given after this date. If IMA cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of the conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. IMA is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.
Insurance and Disclaimer
Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees that arise out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.
Hilton Fukuoka Sea Hawk
*Room rate includes Buffet Breakfast
Cut-Off Date: Friday, 24 April 2020, 12:00 PM Japan Standard Time or until the room block is exhausted, whichever comes first.
This year’s exhibit area will in the main hallway near the general session room. The space is unsecured and IMA recommends that any valuables be safely stored when the booth is unattended. The International Magnesium Association and the Hilton Fukuoka Sea Hawk do not guarantee to protect the exhibitors against any loss or damage of any kind.
Enforced Exhibiting Policies
Amanda Maw, firstname.lastname@example.org
As part of the IMA World Annual Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to IMA. Your attendance at this event implies your consent to be photographed or recorded.
IMA Enforced Exhibiting Policies
Early Departure Penalty: $500 USD
To enhance the experience of attendees in the exhibit hall, IMA requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, IMA has instituted an early departure fee of $500 that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official tear-down time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for a booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. IMA is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.
Exhibit Materials and Activity
IMA reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor’s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.
Important Exhibitor Information
Extend your brand identity and marketing capabilities with a strong visible presence at the 2020 IMA World Magnesium Conference. Take advantage of the opportunity to tie your brand identity not only to IMA, but to the educational aspects of this conference. Multiple levels of conference sponsorship opportunities are available. All sponsorship opportunities are first-come, first-served.
Conference Sponsorships and Benefits
More Sponsorship Options
Translation Technology (2 available) – $5,000 USD each
Attendee Lanyards – $1,000 USD SOLD
Conference Pad Folios – $3,000 USD
Breaks and Lunches
Advertisements for the onsite brochure are due by Friday, 27 March 2020. All ads are full color. All advertisements must be approved by IMA prior to printing. Please submit press-quality (300 dpi or higher) PDF files to Sue at email@example.com by Friday, 27 March 2020.