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Sponsors and Exhibitors– 2020 World Magnesium Conference

2020 IMA World Magnesium Conference header

About This Conference

Jump to: Exhibiting Details | Sponsorship Options | Advertising Options | Download the Prospectus (pdf)

Join us as we kick off the 2020 International Magnesium Association (IMA) World Magnesium Conference in Fukuoka, Japan! IMA’s annual conference offers one-of-a-kind networking opportunities, educational collaborations and unique sessions tailored exclusively for those in the magnesium industry! This annual event provides organizations and individuals the unique opportunity to showcase their services to the largest audience of in-house magnesium professionals in the industry. With nearly 200 forward thinking influential leaders in attendance last year, IMA expects to exceed those numbers in Fukuoka. We will do a bilingual presentation conference (Chinese and English) with translating services available for the technical sessions. Don’t miss the best opportunity for new business, new connections and new learning. Register to Exhibit and Sponsor today!


Register to Exhibit/Sponsor


Planning Calendar

Deadline

27 March: Deadline for ads and sponsorship listings to be included in the onsite conference program

Exhibitor Move in

Wednesday, 13 May: 16:00 – 18:00

Exhibit Hall Open

Thursday, 14 May: 7:00 – 16:30
Friday, 15 May: 7:00 – 15:30

*Exhibit Hall schedule subject to change

Exhibit Hall Move Out

Friday, 15 May: 15:30 – 17:00

Exhibitors are required to remain set up until the tear-down time of 15:30. Exhibitors found not in compliance will be fined an Early Departure Fee of$500 USD.

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Exhibiting Details

Assignment of Space

IMA will make final assignment of booth space considering when registration was received. Exhibit space is available on a first-come, first-served basis.

Confirmation

A registration confirmation will be emailed to your company’s contact upon receipt. Your booth assignment will be emailed to your designated company contact in mid to late March. A final confirmation with important onsite information will be sent to all exhibitor representatives at that time.

Registration Details

Exhibit space is available on a first-come, first served basis. Exhibit and sponsorship registration can be done online or with paper registration. The deadline for ad inclusion in the onsite conference program is 27 March 2020.

Exhibit Location

Hilton Fukuoka Sea Hawk
2 Chome-2-3 Jigyohama, Chuo Ward
Fukuoka, Japan 810-8650
Phone: +81 925.844.8111

An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes:

  • one complimentary conference registration.* If you purchase a double space booth, you will receive two complimentary registrations. Each complimentary conference registration includes:
    • breaks/refreshments for one person
    • lunch for one exhibitor on Thursday and Friday
  • Company name listed in onsite conference program
  • Company name listed in conference mobile app
  • Company name on conference signage
  • A conference program booklet
  • Exhibitors can purchase one additional exhibitor registration (breaks/refreshments and lunch for two days)

*Registration excludes Monday’s President’s Reception and Closing Reception. These can be purchased at a nominal fee.

PLEASE NOTE: This is an application to exhibit. All exhibitor applications are subject to review and approval by IMA. Moreover, we reserve the right to deny exhibitor privileges to any applicant.

Contributions or gifts to IMA are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor.

Exhibit Space Specifications

All 8 x 10 ft (2.44 x 3.05 m) booths include:

  • One 6ft (1.83 m) skirted table
  • Two chairs
  • One wastebasket
  • Standard Electricity

Cost

 

Cost USD

Single Space IMA Member:

$3,000 USD

Single Space Non-Member:

$4,700 USD

Double Space IMA Member:

$4,300 USD

Double Space Non-Member:

$6,100 USD

Add’l Registration IMA Member:

$500 USD

Add’l Registration Non-Member:**

$500 USD

**Only one additional representative may be purchased per double/single exhibit; excludes President’s Reception, access to sessions and Closing Reception.
*Must register by 27 March 2020 to be included in conference program book.

Registering Your Company Representatives

No refunds will be provided for representative registrations. Representative registration covers two days of the exhibit hall. Switch-outs for single days, half days, or less time will not be allowed.

Cancellation Policy

Written cancellation notice must be received via fax, mail, or email by 2 March 2020, to receive a 50% refund. No refunds will be given after this date. If IMA cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of the conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. IMA is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.

Insurance and Disclaimer

Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees that arise out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.

Lodging Information

Conference Hotel

Hilton Fukuoka Sea Hawk
2 Chome 2-3 Jigyohama, Chuo Ward
Fukuoka Japan 810-8650
Tel: +81 925.844.8111

Room Rates:*

  • Single Occupancy: 21,500++ JPY (about $197 USD)
  • Double Occupancy: Additional 6000++ JPY (about $55 USD per night)

*Room rate includes Buffet Breakfast
++ applies to applicable 10% hotel tax and any service charges that are applied to the room rate

Cut-Off Date: Friday, 24 April 2020, 12:00 PM Japan Standard Time or until the room block is exhausted, whichever comes first.

Book Your Room Online Now

Security

This year’s exhibit area will in the main hallway near the general session room. The space is unsecured and IMA recommends that any valuables be safely stored when the booth is unattended. The International Magnesium Association and the Hilton Fukuoka Sea Hawk do not guarantee to protect the exhibitors against any loss or damage of any kind.

Enforced Exhibiting Policies

Contact Us

Amanda Maw, amandam@intlmag.org
1000 Westgate Drive, Suite 252
Saint Paul, Minnesota 55114 USA
Direct: +1 651.290.6286

Photo Consent

As part of the IMA World Annual Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to IMA. Your attendance at this event implies your consent to be photographed or recorded.

IMA Enforced Exhibiting Policies

Early Departure Penalty: $500 USD

To enhance the experience of attendees in the exhibit hall, IMA requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, IMA has instituted an early departure fee of $500 that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official tear-down time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for a booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. IMA is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.

Exhibit Materials and Activity

IMA reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor’s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.

Important Exhibitor Information

  • Only one company per exhibit space will be permitted.
  • Exhibit space will be unlocked space in the hall near the main session room. Please plan accordingly.
  • Attaching/hanging marketing materials from the ceiling in the exhibit hall is not allowed.
  • Exhibiting companies who wish to provide food/beverage for attendees must order directly through the hotel.
  • Lead retrieval systems will not be used at the IMA World Magnesium Conference.
  • All exhibit set-up and materials must stay within the given footprint layout set by IMA.
  • All exhibit booths (8x10ft / 2.44x3.05m) will be limited to two representatives (one included with registration and one additional with additional registration fee).
  • Any additional people who plan to be at your company’s booth must be included in your representative limit. This includes photographers, caricature artists, etc.
  • Exhibitors and sponsors are welcome to attend the welcome reception and plenary sessions for which they are Sponsors. Admittance to any other events will not be permitted.
  • Interactive displays (photo booths, money machines, etc.) must be approved by the IMA office prior to the conference.
  • Exhibitors/sponsors must not sponsor/hold any events during conference hours or the hours of any official IMA functions from Tuesday, 12 May through Friday, 15 May.

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Conference Sponsorship Options

Extend your brand identity and marketing capabilities with a strong visible presence at the 2020 IMA World Magnesium Conference. Take advantage of the opportunity to tie your brand identity not only to IMA, but to the educational aspects of this conference. Multiple levels of conference sponsorship opportunities are available. All sponsorship opportunities are first-come, first-served.

Conference Sponsorships and Benefits

Sponsorship Options

President
$15,000
SOLD

Platinum
$10,000 USD

Gold
$7,500 USD

Silver
$5,000 USD

Closing Reception
$5,000 USD

Exclusive sponsor at the President’s Reception - full recognition at event

 

 

 

 

Conference website

Logo/Link

Logo/Link

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Logo/Link

Logo/Link

Conference Onsite Program

Logo

Logo

Logo

Logo

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Conference slide show and signage

Logo

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Acknowledgement in IMA Newsletter up to the 2020 IMA Conference

Logo

Logo

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Logo

Logo

Color Advertisement in onsite Conference Program

Full Page

Full Page

Half Page

Business Card

Business Card

Conference Registration
*excludes Presidents & Closing Receptions

 

Post conference registration e-mail list of attendees

 

President Reception Registration

 

 

Closing Reception Registration

 

Five minute introduction at Conference General Session

 

 

 

Exhibit Space (Single)

 

 

 

More Sponsorship Options

Translation Technology (2 available) – $5,000 USD each
One each for Thursday and Friday General Sessions Acknowledgment at the start of the days’ general sessions.

Attendee Lanyards – $1,000 USD SOLD
Includes company name on all Conference attendee lanyards

Conference Pad Folios – $3,000 USD
Company logo branded on pad folios for all attendees.

Breaks and Lunches
Includes signage for one of the following four opportunities:

  • Thursday Breaks All Day (2 available) – $1,500 USD each
  • Thursday Lunch (3 available) – $1,000 USD each
  • Friday Breaks All Day (2 available) – $1,500 USD each
  • Friday Lunch (3 available) – $1,000 USD each

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Advertising Options

Advertisements for the onsite brochure are due by Friday, 27 March 2020. All ads are full color. All advertisements must be approved by IMA prior to printing. Please submit press-quality (300 dpi or higher) PDF files to Sue at suep@intlmag.org by Friday, 27 March 2020.

Ad Size

Ad Dimensions (Width x Height)

Cost USD

Back cover

Trim Size 8.5 x 11 in (216 x 279 mm)

$2,400

Inside back cover

Trim Size 8.5 x 11 in (216 x 279 mm)

$1,800

Full Page Vertical

Actual Size: 7.75 x 10.25 in (197 x 260 mm)

$1,000

Half Page Horizontal

Actual Size: 7.75 x 5.125 in (197 x 130 mm)

$700

Quarter Page vertical

Actual Size: 3.875 x 5.125 in ( 98 x130 mm)

$550

Business Card vertical

Actual Size: 2.0 x 3.5 in ( 50.8 x 88.9 mm)

$350

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International Magnesium Association

International Magnesium Association
1000 Westgate Drive, Suite 252  |  Saint Paul, Minnesota 55114 USA
P: +1 651.379.7305  |  F: +1 651.290.2266  |  E: info@intlmag.org
Copyright © 2020 International Magnesium Association (IMA). All rights reserved.
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