76th Annual IMA World Magnesium Conference 2019



Exhibition & Sponsorship Opportunities

About this Conference
Exhibitor Planning Calendar
Advertising Opportunities
Sponsorship Opportunities
Exhibit Hall Diagram
Contact Us

Download the 2019 Exhibition & Sponsorship Prospectus. (Please use the paper form from the prospectus if you require billing by invoice.)

About this Conference

Join us as we kick off the International Magnesium Association’s (IMA) 2019 World Magnesium Conference in Budapest, Hungary! IMA’s annual conference offers one-of-a-kind networking opportunities, educational collaborations and unique sessions tailored exclusively for those in the magnesium industry! This annual event provides organizations and individuals the unique opportunity to showcase their services to the largest audience of in-house magnesium professionals in the industry. With nearly 200 forward-thinking influential leaders in attendance last year, IMA expects to exceed those numbers in Budapest. Again this year, we will present a bilingual presentation conference (Chinese and English) with translating services available for some technical sessions. Don’t miss the best opportunity for new business, new connections and new learning. Register today!

Exhibitor Planning Calendar

Deadlines

Exhibitor Move in

Exhibit Hall Open

Exhibit Hall Move Out

Assignment of Space
Exhibit space is available on a first-come, first-served basis.

Confirmation
A registration confirmation will be emailed to your company’s contact upon receipt. Your booth assignment will be emailed to your designated company contact in late March/early April. A final confirmation with important onsite information will be sent to all exhibitor representatives at that time.

Registration Deadlines
Exhibit and sponsorship registration can be done online or with paper registration (Sponsor/Exhibitor Authorization Form PDF). The deadline for ad inclusion in the conference program booklet is 1 March 2019.

IMA Enforced Exhibiting Policies
Please review in detail the exhibiting policies found on this page. All policies will be firmly enforced. Exhibitors must agree to adhere to all IMA’s guidelines, policies, and procedures when submitting an application to exhibit.

Exhibit Location
Kempinski Hotel Corvinus Budapest
Erzsébet tér 7-8
1051 Budapest
Hungary

An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes:

Cost

Single Space IMA Member: $3,000 USD
Single Space Non-Member: $4,700 USD
Double Space IMA Member: $4,300 USD
Double Space Non-Member: $6,100 USD
Add’l Registration IMA Member: $500 USD
Add’l Registration Non-Member: $500 USD
*Must register by 1 March 2019 to be included in conference program book

Exhibit Space Specifications
All 8 x 10 ft (2.44 x 3.05 m) booths include:


Registering Your Company Representatives

IMA will request your company exhibit/sponsor representatives’ names in March. A form will be sent to your main exhibit contact to submit your representatives’ name. Each booth includes exhibitor registration for one representative. You may purchase only one additional registration per booth.

No refunds will be provided for representative registrations. Representative registration covers two days of the exhibit hall. Switch-outs for single days, half days, or less time will not be allowed.

Lodging Information

Kempinski Hotel Corvinus Budapest
Erzsébet tér 7-8
1051 Budapest
Hungary

Book Your Room Online Now
Hotel Website

Security
The exhibit hall will be locked during non-show hours, but the International Magnesium Association and the Kempinski Hotel Corvinus Budapest do not guarantee to protect the exhibitors against any loss or damage of any kind.

Advertising Opportunities

Advertisements for the onsite program are due by 1 March 2019. All ads are full color. All advertisements must be approved by IMA prior to printing. Please submit press-quality (300 dpi or higher) PDF files to Sue at suep@intlmag.org by 1 March 2019.

Conference Sponsorship Options

Extend your brand identity and marketing capabilities with a strong visible presence at the 2019 World Magnesium Conference. Take advantage of the opportunity to tie your brand identity not only to IMA, but to the educational aspects of this conference. Multiple levels of conference sponsorship opportunities are available. All sponsorship opportunities are first-come, first-served.

More Sponsorship Options

Translation Technology $5,000 USD

Two (2) available. One each for Thursday and Friday General Sessions

Conference Pad Folios $3,000 USD

One (1) available.

Breaks and Lunches—Includes signage for one of the following four opportunities:

Wednesday Breaks All Day (2 available) $1,500 USD each
Wednesday Lunch (3 available) $1,000 USD each
Thursday Breaks All Day (2 available) $1,500 USD each
Thursday Lunch (3 available) $1,000 USD each


Attendee Lanyards $1,000 USD

One (1) available.

Exhibit Hall

Please note: Exhibit Layout subject to change.

Cancellation Policy
Written cancellation notice must be received via fax, mail, or email by 8 March 2019, to receive a 50% refund. No refunds will be given after this date. If IMA cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of the conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. IMA is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.

IMA Enforced Exhibiting Policies
Early Departure Penalty: $500 USD
To enhance the experience of attendees in the exhibit hall, IMA requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, IMA has instituted an early departure fee of $500 that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official tear-down time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for a booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. IMA is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.

Insurance and Disclaimer
Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees that arise out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.

Exhibit Materials and Activity
IMA reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor’s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.

Important Exhibitor Information

Photo Consent
As part of the IMA World Magnesium Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to IMA. Your attendance at this event implies your consent to be photographed or recorded.

Contact Us

Amanda Beneke, amandab@intlmag.org
1000 Westgate Drive, Suite 252
Saint Paul, Minnesota 55114 USA
Direct: +1 651.290.6286

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