2018 World Magnesium Conference Exhibit & Sponsor Opportunities
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About this Conference
Exhibitor Planning Calendar
Advertising Opportunities
Sponsorship Opportunities
Exhibit Hall Diagram
Contact Us

Download the 2018 Exhibition & Sponsorship Prospectus (Please use the paper form from the prospectus if you require billing by invoice.)

About this Conference

Join us as we kick off the International Magnesium Association’s (IMA) 2018 World Magnesium Conference in New Orleans, Louisiana! IMA’s annual conference offers one-of-a-kind networking opportunities, educational collaborations and unique sessions tailored exclusively for those in the magnesium industry! This annual event provides organizations and individuals the unique opportunity to showcase their services to the largest audience of in-house magnesium professionals in the industry. With over 100 forward-thinking influential leaders in attendance last year, IMA expects to exceed those numbers in New Orleans. Again this year, we will present a bilingual presentation conference (Chinese and English) with translating services available for some technical sessions. Don’t miss the best opportunity for new business, new connections and new learning. Register today!

Exhibitor Planning Calendar

Deadlines

  • March 14, 2018: Deadline for ads and sponsorship listings to be included in the onsite program.

Exhibitor Move in

  • Wednesday, May 16: 18:00 – 20:00

Exhibit Hall Open

  • Thursday, May 17: 7:00 – 16:30
  • Friday, May 18: 7:00 – 15:30
    *Exhibit Hall schedule subject to change

Exhibit Hall Move Out

  • Friday, May 18: 15:30 – 17:00
    Exhibitors are required to remain set up until the tear-down time of 15:30. Exhibitors found not complying will be fined an Early Departure Fee of $500 USD.

Assignment of Space
Exhibit space is available on a first-come, first-served basis.

Confirmation
A registration confirmation will be emailed to your company’s contact upon receipt. Your booth assignment will be emailed to your designated company contact in late March/early April. A final confirmation with important onsite information will be sent to all exhibitor representatives at that time.

Registration Deadlines
Exhibit and sponsorship registration can be done online or with paper registration (Sponsor/Exhibitor Authorization Form PDF). The deadline for ad inclusion in the conference program booklet is March 14, 2018.

IMA Enforced Exhibiting Policies
Please review in detail the exhibiting policies found on this page. All policies will be firmly enforced. Exhibitors must agree to adhere to all IMA’s guidelines, policies, and procedures when submitting an application to exhibit.

Exhibit Location
Hotel Monteleone
214 Royal Street
New Orleans, Louisiana 70130
United States

An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes:

  • One complimentary conference registration
  • If you purchase a double space, you will receive two complimentary registrations
  • Exhibitors can purchase one additional exhibitor registration
  • One ticket to President’s Welcome Reception
  • Continental breakfast
  • Breaks/refreshments
  • Lunch for one exhibitor on Thursday and Friday
  • A conference program booklet
  • One (1) complimentary set of attendee mailing labels emailed to you as a PDF at the end of May. This list will include all attendees who registered and attended the 2018 World Magnesium Conference.

PLEASE NOTE: All exhibitor applications are subject to review and approval by IMA. Moreover, we reserve the right to deny exhibitor privileges to any applicant. Contributions or gifts to IMA are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor.

Exhibit Space Specifications
All 8 x 10ft (2.44 x 3.05m) booths include:

  • One 6ft (1.83m) skirted table
  • Two chairs
  • One wastebasket

Cost

Single Space IMA Member: $3,050 USD
Single Space Non-Member: $4,697 USD
Double Space IMA Member: $4,270 USD
Double Space Non-Member: $6,039 USD
Add’l Registration IMA Member: $500 USD
Add’l Registration Non-Member: $500 USD
*Must register by March 14, 2018 to be included in conference program book


Registering Your Company Representatives

IMA will request your company exhibit/sponsor representatives’ names in March. A form will be sent to your main exhibit contact to submit your representatives’ name. Each booth includes exhibitor registration for one representative. You may purchase only one additional registration per booth.

No refunds will be provided for representative registrations. Representative registration covers two days of the exhibit hall. Switch-outs for single days, half days, or less time will not be allowed.

Lodging Information

Hotel Monteleone
214 Royal Street
New Orleans, Louisiana 70130
United States
T: +1 866.338.4684 / +1 504.523.3341

Book Your Room Online Now
Hotel Website
Travel Options & Fees

Security
The exhibit hall will be locked during non-show hours, but the International Magnesium Association and the Hotel Monteleone do not guarantee to protect the exhibitors against any loss or damage of any kind.

Advertising Opportunities

Advertisements for the onsite program are due by Wednesday, March 14, 2018. All ads are full color. All advertisements must be approved by IMA prior to printing. Please submit press-quality (300 dpi or higher) PDF files to Sue at suep@intlmag.org by Wednesday, March 14, 2018.

Conference Sponsorship Options

Extend your brand identity and marketing capabilities with a strong visible presence at the 2018 World Magnesium Conference. Take advantage of the opportunity to tie your brand identity not only to IMA, but to the educational aspects of this conference. Multiple levels of conference sponsorship opportunities are available. All sponsorship opportunities are first-come, first-served.

Platinum and Gold sponsors also have the option of being tied to one of the following events:

Exclusive Platinum Level Options
Thursday General Sessions—Includes signage at the entrance of the general session room.
Friday General Sessions—Includes signage at the entrance of the general session room.

Exclusive Gold Level Options
Registration—Sponsorship and signage at registration throughout Conference
Breakfast—Includes signage for one of the two breakfast opportunities: Thursday or Friday Breakfast

More Sponsorship Options

Translation Technology $10,000 USD

  • Acknowledgment at the start of both Thursday and Friday’s general session.

Conference Pad Folios $3,000 USD

  • Company logo branded on pad folios for all attendees.

Breaks and Lunches—Includes signage for one of the following four opportunities:

Monday Breaks All Day (2 available) $1,500 USD each
Monday Lunch (3 available) $1,000 USD each
Tuesday Breaks All Day (2 available) $1,500 USD each
Tuesday Lunch (3 available) $1,000 USD each


Attendee Lanyards $1,000 USD

  • Includes company name on all Conference attendee lanyards.

Exhibit Hall

Exhibit Hall diagram forthcoming.

Please note: Exhibit Layout subject to change.

Cancellation Policy
Written cancellation notice must be received via fax, mail, or email by March 14, 2018, to receive a 50% refund. No refunds will be given after this date. If IMA cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of the conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. IMA is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.

IMA Enforced Exhibiting Policies
Early Departure Penalty: $500 USD
To enhance the experience of attendees in the exhibit hall, IMA requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, IMA has instituted an early departure fee of $500 that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official tear-down time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for a booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. IMA is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.

Insurance and Disclaimer
Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees that arise out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor.

Exhibit Materials and Activity
IMA reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor’s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.

Important Exhibitor Information

  • Only one company per exhibit space will be permitted.
  • Attaching/hanging marketing materials from the ceiling in the exhibit hall is not allowed.
  • Exhibiting companies that wish to provide food/beverage for attendees must order directly through the hotel.
  • Lead retrieval systems will not be used at the IMA World Magnesium Conference.
  • All exhibit set-up and materials must stay within the given footprint layout set by IMA.
  • All exhibit booths (8x10") will be limited to two representatives (one included with registration and one additional with additional registration fee).
  • Any additional people who plan to be at your company’s booth must be included in your representative limit. This includes photographers, caricature artists, etc.
  • Exhibitors and sponsors are welcome to attend the welcome reception and plenary sessions for which they are Sponsors. Admittance to any other events will not be permitted.
  • Interactive displays (photo booths, money machines, etc.) must be approved by the IMA office prior to the conference.
  • Exhibitors/sponsors must not sponsor/hold any events during conference hours or the hours of any official IMA functions from Tuesday, May 15 through Friday, May 18.

Photo Consent
As part of the IMA World Magnesium Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to IMA. Your attendance at this event implies your consent to be photographed or recorded.

Contact Us
Rhonda Grizzard, rhondag@intlmag.org
1000 Westgate Drive, Suite 252
Saint Paul, Minnesota 55114 USA
Direct: +1 847.447.1703

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International Magnesium Association

International Magnesium Association
1000 Westgate Drive, Suite 252  |  Saint Paul, Minnesota 55114 USA
P: +1 651.379.7305  |  F: +1 651.290.2266  |  E: info@intlmag.org
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